Privacy Policy
How Stratovant Ltd collects, uses, and protects your personal information.
Stratovant Ltd ("Stratovant", "we", "our", "us") is committed to protecting your privacy and handling your personal information responsibly. This policy explains how we collect, use, and safeguard the information you share with us when you visit our website or engage our services.
1. Who We Are
Stratovant Ltd is a company registered in England and Wales (Company No. 11461988). Our registered office is QD Group Office 4, Unit 1, Haggwood Quarry Industrial Estate, Honley, Holmfirth, England, HD9 6PW.
For the purposes of UK data protection law (UK GDPR and the Data Protection Act 2018), Stratovant Ltd is the "data controller" responsible for your personal information.
If you have any questions about this policy or how we handle your data, contact us at enquiry@stratovant.com.
2. Information We Collect
Information you provide directly
- Contact details (name, email address, phone number, company)
- Information about your enquiry, organisation, or business needs
- Correspondence you send us by email or other means
- Information shared during consultancy, training, or other services
Information collected automatically
- Technical data such as IP address, browser type, operating system, and device information
- Usage data (pages visited, time spent, referring URL)
- Cookies and similar technologies (see our Cookie Policy)
3. How We Use Your Information
We use your personal information for the following purposes:
- Responding to your enquiries and providing requested information
- Delivering consultancy, training, certification, and related services
- Managing client relationships and contracts
- Improving our website, services, and operations
- Complying with legal, regulatory, and accounting obligations
- Establishing, exercising, or defending legal claims
Our lawful bases for processing under UK GDPR include:
- Contract: where processing is necessary to perform a contract with you
- Legitimate interests: for running our business, managing client relationships, and improving our services, provided your interests and rights are not overridden
- Legal obligation: where we are required to process information by law
- Consent: where you have given specific consent (for example, to receive marketing communications), which you may withdraw at any time
4. Sharing Your Information
We do not sell your personal information. We may share it in limited circumstances with:
- Service providers who support our operations (such as IT, hosting, email, and accounting providers), under written data processing agreements
- Professional advisers including solicitors, accountants, and auditors
- Subcontracted associates delivering services on our behalf, under confidentiality and data protection obligations
- Regulators, authorities, and law enforcement where we are required to share information by law
- Successors in business in the event of a sale, merger, or restructure
5. International Transfers
Stratovant operates internationally, and your personal information may be transferred to and processed in countries outside the UK or European Economic Area. Where we transfer data outside the UK, we ensure appropriate safeguards are in place, such as:
- Transfers to countries with UK adequacy decisions
- UK International Data Transfer Agreement (IDTA) or addendum to EU Standard Contractual Clauses
- Other lawful transfer mechanisms permitted under UK GDPR
6. How Long We Keep Your Information
We retain personal information only as long as necessary for the purposes for which it was collected, including any legal, accounting, or reporting requirements.
As a general guide:
- Enquiry correspondence: up to 2 years from the last contact
- Client records and contracts: 7 years from the end of the engagement (UK statutory retention period for accounting records)
- Marketing contacts: until you withdraw consent or 3 years of inactivity, whichever is sooner
7. Your Rights
Under UK GDPR, you have the following rights in relation to your personal information:
- Access: request a copy of the personal information we hold about you
- Rectification: ask us to correct inaccurate or incomplete information
- Erasure: request deletion of your information ("right to be forgotten")
- Restriction: ask us to limit how we process your information
- Portability: receive your information in a structured, machine-readable format
- Objection: object to processing based on legitimate interests or for direct marketing
- Withdrawal of consent: where processing is based on consent, you can withdraw it at any time
To exercise any of these rights, contact us at enquiry@stratovant.com. We will respond within one calendar month, as required by UK GDPR.
If you are unhappy with how we have handled your personal information, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.
8. How We Protect Your Information
We implement appropriate technical and organisational measures to protect personal information from unauthorised access, alteration, disclosure, or destruction. These include access controls, encryption in transit, secure backups, and ongoing staff training on data protection.
No method of internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security. However, we work continuously to improve our safeguards.
9. Children's Information
Our website and services are intended for adult professional users. We do not knowingly collect personal information from children under the age of 16. If you believe a child has provided us with personal information, please contact us so we can remove it.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes to our practices or applicable law. The "Last updated" date at the top of this page indicates the most recent revision. Significant changes will be communicated through our website or, where appropriate, by direct notice.
11. Contact Us
For any privacy-related enquiries, including to exercise your rights under UK GDPR:
Email: enquiry@stratovant.com
Post: Data Protection, Stratovant Ltd, QD Group Office 4, Unit 1, Haggwood Quarry Industrial Estate, Honley, Holmfirth, England, HD9 6PW
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